Office Procedure, Noting & Drafting (50 Questions)
Useful for internal exams in government departments, PSUs, Railways, SSC offices, state & central offices.
Q1. What is “Noting” in office procedure?
A) Writing letters
B) Internal remarks on a file
C) Sending emails
D) Filing documents
Answer: B) Internal remarks on a file
Q2. Drafting is mainly used for:
A) Internal communication
B) External communication
C) Personal notes
D) File indexing
Answer: B) External communication
Q3. Which is the first page of a file called?
A) Draft sheet
B) Note sheet
C) Correspondence sheet
D) Guard file
Answer: B) Note sheet
Q4. “Put up for orders” is written in:
A) Draft
B) Note
C) Letter
D) Register
Answer: B) Note
Q5. A Demi-Official (D.O.) letter is used for:
A) Informal official communication
B) Personal communication
C) Legal notice
D) Circular
Answer: A) Informal official communication
Q6. Which color ink is traditionally used for noting by officers?
A) Black
B) Blue
C) Green
D) Red
Answer: C) Green
Q7. The movement of a file is recorded in:
A) Stock register
B) File register
C) Movement register
D) Log book
Answer: C) Movement register
Q8. “Seen please” is an example of:
A) Drafting
B) Short noting
C) Circular
D) Indexing
Answer: B) Short noting
Q9. Which part of the file contains external letters received?
A) Note sheet
B) Draft sheet
C) Correspondence portion
D) Guard file
Answer: C) Correspondence portion
Q10. A reminder letter is sent when:
A) File is closed
B) No reply is received
C) Order is passed
D) Draft is approved
Answer: B) No reply is received
Q11. Full form of “P.U.C.” in files:
A) Put Up Case
B) Previous Under Consideration
C) Papers Under Consideration
D) Pending Under Case
Answer: C) Papers Under Consideration
Q12. Which register is used for postage record?
A) Dispatch register
B) Issue register
C) Stock register
D) Movement register
Answer: A) Dispatch register
Q13. A file is “closed” when:
A) It is full
B) Work is completed
C) Officer signs
D) It is old
Answer: B) Work is completed
Q14. The reference of previous letters is written in:
A) Subject line
B) Body
C) Margin
D) Footer
Answer: A) Subject line
Q15. “Immediate” marking on a letter shows:
A) Low priority
B) Medium priority
C) Urgent priority
D) Personal letter
Answer: C) Urgent priority
Q16. Guard file is maintained for:
A) Important copies of letters
B) Old registers
C) Stock items
D) Draft notes
Answer: A) Important copies of letters
Q17. Which is NOT a type of official communication?
A) Office Memorandum
B) D.O. Letter
C) WhatsApp message
D) Circular
Answer: C) WhatsApp message
Q18. A circular is meant for:
A) One person
B) Multiple persons/offices
C) Personal use
D) Confidential use
Answer: B) Multiple persons/offices
Q19. The subject of a letter should be:
A) Long
B) Brief and clear
C) Decorative
D) Optional
Answer: B) Brief and clear
Q20. Which section handles receipt of dak?
A) Accounts
B) Establishment
C) Diary/Dispatch
D) Store
Answer: C) Diary/Dispatch
Q21. Who is primarily responsible for maintaining a file?
A) Section Officer
B) Dealing Assistant
C) Head Clerk
D) Director
Answer: B) Dealing Assistant
Q22. Drafts are approved by:
A) Clerk
B) Peon
C) Competent Officer
D) Typist
Answer: C) Competent Officer
Q23. Old records are removed by a process called:
A) Filing
B) Indexing
C) Weeding out
D) Dispatching
Answer: C) Weeding out
Q24. Which communication is used for internal office orders?
A) Office Memorandum
B) Circular
C) Notice
D) D.O. Letter
Answer: A) Office Memorandum
Q25. Confidential letters should be marked:
A) Urgent
B) Immediate
C) Confidential
D) Ordinary
Answer: C) Confidential
Q26. File numbering helps in:
A) Decoration
B) Easy tracking
C) Printing
D) Dispatch
Answer: B) Easy tracking
Q27. Which language is preferred in noting?
A) Emotional
B) Short and precise
C) Long and detailed
D) Decorative
Answer: B) Short and precise
Q28. E-Office is used for:
A) Manual filing
B) Digital file management
C) Stock keeping
D) Attendance
Answer: B) Digital file management
Q29. Which register records incoming letters?
A) Dispatch register
B) Diary register
C) Stock register
D) Movement register
Answer: B) Diary register
Q30. The dealing hand puts up the file to:
A) Peon
B) Officer
C) Public
D) Store
Answer: B) Officer
Q31. Dak means:
A) Office furniture
B) Official mail
C) File cover
D) Register entry
Answer: B) Official mail
Q32. Indexing of files helps in:
A) Decoration
B) Quick retrieval
C) Dispatch
D) Writing notes
Answer: B) Quick retrieval
Q33. Red ink is generally used for:
A) Normal noting
B) Important remarks
C) Drafting
D) Indexing
Answer: B) Important remarks
Q34. A note sheet is used for:
A) Writing drafts
B) Internal notes
C) External letters
D) Register work
Answer: B) Internal notes
Q35. Draft sheet is used for:
A) Internal notes
B) Preparing letters
C) Register entry
D) Indexing
Answer: B) Preparing letters
Q36. A reminder letter is an example of:
A) First communication
B) Follow-up communication
C) Personal letter
D) Circular
Answer: B) Follow-up communication
Q37. File cover contains:
A) Personal notes
B) File number and subject
C) Draft letters
D) Officer remarks
Answer: B) File number and subject
Q38. Section diary is maintained for:
A) Attendance
B) Daily work record
C) Stock record
D) Accounts
Answer: B) Daily work record
Q39. Peon book is used to record:
A) Staff leave
B) File movement
C) Stock entry
D) Draft approval
Answer: B) File movement
Q40. Office order is issued for:
A) External communication
B) Internal instructions
C) Personal message
D) Reminder
Answer: B) Internal instructions
Q41. Noting is written on:
A) Draft sheet
B) Note sheet
C) File cover
D) Register
Answer: B) Note sheet
Q42. Drafting is written on:
A) Note sheet
B) Draft sheet
C) Register
D) File cover
Answer: B) Draft sheet
Q43. Urgent dak is marked as:
A) Ordinary
B) Immediate
C) Confidential
D) Routine
Answer: B) Immediate
Q44. Record room stores:
A) New files
B) Old files
C) Registers
D) Drafts
Answer: B) Old files
Q45. Guard file keeps:
A) Stock items
B) Copies of important letters
C) Draft sheets
D) Registers
Answer: B) Copies of important letters
Q46. Correspondence portion contains:
A) Officer notes
B) Received letters
C) Draft letters
D) Index
Answer: B) Received letters
Q47. Approval is required before:
A) Noting
B) Dispatch
C) Filing
D) Indexing
Answer: B) Dispatch
Q48. Files are indexed for:
A) Decoration
B) Easy reference
C) Printing
D) Binding
Answer: B) Easy reference
Q49. Section Officer mainly supervises:
A) Accounts
B) File work
C) Store
D) Attendance
Answer: B) File work
Q50. Proper noting ensures:
A) Delay
B) Confusion
C) Time saving and clarity
D) Extra paperwork
Answer: C) Time saving and clarity